Satya's blog

Friday, September 24, 2010

Multiple Baselines

MS Project has a predefined convenient view to view multiple baselines in gantt bar. To View this, Click on View --> More Views --> Multiple Baseline Gantt view.

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Changing weekend days in MS Project 2007

Refer the article from eggheadcafe site

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Saturday, September 18, 2010

% Complete vs % Work Complete

If your task is half complete, then the work is half completed. Right? Not always.
% Complete = Actual Duration / Duration% Work Complete = Actual Work / Work
Many times, when you assign a resource to a task, the work is evenly spread across the duration and hence both these percentages will be same. This could vary if the work contour is other than flat. Let say you have a 5 days duration task assigned to a resource (100%). If the resource reports actual duration as 2.5 days, and actual work is 1h + 3h + 2h = 6h, then % complete is 50% and % work complete is 25%.
This difference would be visible in schedules with summary tasks, where the beginning tasks have minimum resources and tasks after the middle are loaded with more resources.
Extracted from http://saipower.wordpress.com/2010/08/01/is-projects-complete-and-work-complete-same/

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Keyboard Shortcuts

Action Keyboard Shortcut
Indent a task ALT + SHIFT + RIGHT ARROW
Outdent a task ALT + SHIFT + LEFT ARROW
Link tasks CTRL + F2
Unlink tasks CTRL + SHIFT + F2
Scroll to Task on Gantt Chart CTRL + SHIFT + F5
Task/Resource Information SHIFT + F2
Scroll the timescale left ALT + LEFT ARROW
Scroll the timescale right ALT + RIGHT ARROW
Insert Row Insert Move the timescale left one page ALT+PAGE UP
Move the timescale right one page ALT+PAGE DOWN
Move the timescale to beginning of the project ALT+HOME
Move the timescale to end of the project ALT+END
Show smaller time units CTRL+ / (slash on the numeric keypad)
Show larger time units CTRL+* (asterisk on the numeric keypad)

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MS Project Tips Link

Tuesday, September 07, 2010

Create Deadline dates over constraints

Deadline dates are handy way to alert you to problems in your schedule, but they are often overlooked. Project managers will often try to create a deadline for a task by setting a task's start date or finish date. But entering the start and finish date sets a date constraint (or restriction) on the task, which limits the flexibility of your schedule and prevents Project from automatically handling the scheduling of your project.
If you want a task to start or finish on a certain date but want to retain the flexibility of the schedule, you can enter a deadline date. Double-click on a task, and on the Advanced tab, enter a date in the Deadline box. A green arrow will appear on your Gantt chart that marks the deadline date. And if the task doesn't finish by the deadline date, a nasty icon will appear in the Indicators column to warn you.

Extracted from blogs.msdn.com

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