Satya's blog

Thursday, October 08, 2009

Ideal way to update task status in MS Project

Normally most of PM's update task status in MPP by updating %complete field alone. This kind of updation is holds good when tasks start as per planned start and there are no changes in work/effort/duration to planned values.
Incase if start date of the task is different than planned and if there are any deviations to work/duration then better to update the fields in following manner.
Set a Status Date
Show the Tracking Gantt View
Show the Tracking Table
Show the Tracking Toolbar
Format the Gridlines to show the Status Date as a vertical red line on the
Gantt Chart.

Type in the Actual Start Date and Actual Duration.
Do not type in % Complete. The software will calculate it for you.
Have a look at the Remaining Duration and amend it up or down if you need to
re-estimate it.

Do not leave planned duration in the past. If only 3 Days were done out of 6
planned, move the unused 3 days to the right of the status date (3rd button
on the tracking toolbar).

Labels:

0 Comments:

Post a Comment

Subscribe to Post Comments [Atom]

<< Home