Ideal way to update task status in MS Project
Normally most of PM's update task status in MPP by updating %complete field alone. This kind of updation is holds good when tasks start as per planned start and there are no changes in work/effort/duration to planned values.
Incase if start date of the task is different than planned and if there are any deviations to work/duration then better to update the fields in following manner.
Set a Status Date
Show the Tracking Gantt View
Show the Tracking Table
Show the Tracking Toolbar
Format the Gridlines to show the Status Date as a vertical red line on the
Gantt Chart.
Type in the Actual Start Date and Actual Duration.
Do not type in % Complete. The software will calculate it for you.
Have a look at the Remaining Duration and amend it up or down if you need to
re-estimate it.
Do not leave planned duration in the past. If only 3 Days were done out of 6
planned, move the unused 3 days to the right of the status date (3rd button
on the tracking toolbar).
Incase if start date of the task is different than planned and if there are any deviations to work/duration then better to update the fields in following manner.
Set a Status Date
Show the Tracking Gantt View
Show the Tracking Table
Show the Tracking Toolbar
Format the Gridlines to show the Status Date as a vertical red line on the
Gantt Chart.
Type in the Actual Start Date and Actual Duration.
Do not type in % Complete. The software will calculate it for you.
Have a look at the Remaining Duration and amend it up or down if you need to
re-estimate it.
Do not leave planned duration in the past. If only 3 Days were done out of 6
planned, move the unused 3 days to the right of the status date (3rd button
on the tracking toolbar).
Labels: Status update
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